Administrative Assistant

REF 1729090

04.02.2025 | Ras Al Khaimah | full time

Description: This is a full-time on-site role for an Administrative Assistant at Prowin Properties LLC in Dubai, United Arab Emirates. The Administrative Assistant will be responsible for providing administrative support, answering and directing phone calls, maintaining and organizing paperwork and electronic files, scheduling appointments, and assisting with other day-to-day office tasks as needed.

Job Description
- Drafts correspondence, formal letters, property sale - contracts, tenancy contracts, and issuance letters.
- Assisting and following up with employees for their Bank, Rera exam, medical, emirates ID appointments, and police clearance applications.
- Responsible for RERA Card application for agents, uploading required documents, and entering relevant details in Trakheesi system
- Coordinates with office maintenance repairs, filling up pantry, office, and stationery supplies.
- Interact with tenants, landlords, external suppliers and coordinate with property managers, ensuring that every property lives up to expectations.
- Maintain and organize real estate documents, contracts, leases, and agreements.
- Handles Agency registration with Developers and property management managers and ensures a track of agreement renewals.
- Any other related duties as assigned.

Requirements: Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant
Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and fax machines
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
High School degree; additional qualification as an Administrative assistant or Secretary will be a plus