Secretary / Receptionist

REF 1813526

27.05.2025 | Fujairah | full time

Description: Answer multi-line phones and either direct the caller to the appropriate party or handle the caller’s needs yourself
Greet clients and visitors upon arrival, sign them in and obtain insurance information and any other necessary data
Provide patients with intake and new customer forms as well as copies of our office policies and legally required documents
Process payments from patients for co-pays and uninsured visits
Schedule appointments for new and recurring Clients based on Rooms and services availability
Maintain hard copy Clients records as well as the files stored in our EHR
Call clients and visitors to remind them of upcoming appointments and to help them schedule testing for off-site services
Provide clients and visitors with support and guidance as needed

Requirements: Serve visitors by greeting, welcoming, and directing them appropriately.
Notify relevant employees when visitors arrive.
Keep an eye on security and telecommunications systems.
Answer visitors’ questions, calls, and emails, and provide them with the relevant information.
Maintain visitor, employee, and department directories and logs.
Follow security procedures, such as monitoring the logbook and issuing visitor badges.
Organize the reception area while complying with office procedures, rules, and regulations.
Arrange meetings, schedules, and travel accommodations for senior staff.
Keep a record of office supply inventory and expenses.
Sign for deliveries and ensure all mail and packages are distributed accordingly.

Provisions: Salary: to be discussed; Employment visa provided; Medical insurance provided