Secretary / Receptionist

REF 1827956

14.06.2025 | Dubai | full time

Description: Job Summary
Should be available for immediate joining. Should have experience in Contracting Company.
Skills Needed
• Solid written and verbal communication skills in English
• Multitasking and time-management skills, with the ability to prioritize tasks
• Proficiency in Microsoft Office
• Professional attitude and appearance
Responsibilities
• Greet and welcome guests as soon as they arrive at the office
• Direct visitors to the appropriate person and office
• Answer, screen and forward incoming phone calls
• Provide basic and accurate information in-person and via phone/email
• Update calendars and schedule meetings
• Receive, sort and distribute daily mail/deliveries
• Preparing the timesheet, employees due to vacation.
• Arranging quotations, LPOs and payment request.
• Data entry and filing.

Requirements: Serve visitors by greeting, welcoming, and directing them appropriately.
Notify relevant employees when visitors arrive.
Keep an eye on security and telecommunications systems.
Answer visitors’ questions, calls, and emails, and provide them with the relevant information.
Maintain visitor, employee, and department directories and logs.
Follow security procedures, such as monitoring the logbook and issuing visitor badges.
Organize the reception area while complying with office procedures, rules, and regulations.
Arrange meetings, schedules, and travel accommodations for senior staff.
Keep a record of office supply inventory and expenses.
Sign for deliveries and ensure all mail and packages are distributed accordingly.

Provisions: Salary: to be discussed; Medical insurance; Accommodation provided