Secretary / Receptionist

REF 1681134

30.11.2024 | Dubai | full time

Description: • Answering telephone calls and forwarding to the concerned person.
• Arranging courier to collect documents and receiving of document and forwarding to personnel in charge.
• Fax Log and Forwarding them to Concerned personal. Acknowledge receipt of enquiries thru email and fax.
• Assisting visitors to concerned personnel.
• Requesting driver’s to collect and submit documents such as letters, quotations etc.
• Updating and staff activity log.
• Scanning of Documents needed for sending
• Sending of request for passes via email as requested by personnel in charge.
• Assisting sales support officer for preparing quotations and correspondences.
• Preparing quotations and updating Enquiry Logs.
• Filing of files, quotations and tenders.
• Printing documents to be signed for approval.
• Scanning document and saving on public folders for reference.
• Supporting the General Manager’s Office and other departments.
• Registering to events and conventions.
• Request stationeries and other office supplies to Purchase Department.
• Arranging and organizing office supplies.
• Performing any assign task from time to time

Requirements: -Screening telephone calls and handing enquirers,
-Dealing with letter and emails,
-Looking after Visitors,
-acting as office manager and supervising other administrative staff,
-Dealing with accounts

Provisions: Salary: to be discussed; Employment visa; Accommodation provided