Document Controller

REF 1683628
03.12.2024 | Dubai | full time
General
Location: Dubai
Occupancy: full time
Description
We are looking for a document controller to join our team. As a document controller, you will be in charge of all controlled documents for our company, making sure everyone is on the same page when they need to be. You will also create, design and maintain the architecture for document processes and procedures and enforce the proper chain of action and document identification

Document Controller Duties and Responsibilities

Manage and maintain all controlled company documents
Update and control procedure documents and forms
Create and manage document hierarchy and process systems
Take charge of all document identification, classification, and filing
Frequently conduct document audits confirming they are current and accurately reflect recorded evidence
Ensure revised documents are accessible
Assist with communication during external audits
Conform to company enforced specifications and document control procedures
Train document control clerks and delegate and oversee their tasks
Train employees in the company’s controlled document processes to ensure correct handling of documents from the ground up
Oversee document through its entire lifecycle (inception to archival)
Check and edit incoming documents and prepare for distribution
Create document filing and organizing systems that are both effective and efficient
Ensure proper organization and security of documents (paper and electronic)
Log document requests and help retrieve documents as needed for employees
Make available, notify and distribute documents to relevant recipients
Confirm delivery of documents to proper personnel
Collaborate and communicate with managers and project leaders
Requirements
Requirements and skills
Proven work experience as a Document Controller or similar role
Familiarity with project management
Basic knowledge of labor and corporate law
Hands-on experience with MS Office and MS Excel
Proficient typing and editing skills
Data organization skills
Attention to detail
Provisions
Salary: to be discussed
Publisher
direct employer
50 - 200 employees