Document Controller

REF 1682228

01.12.2024 | Dubai | full time

Description: We are searching for a document controller to handle the intake, management, and storage of our companys documents. In this role, you will be required to review, process, and file documentation as well as manage the smooth running of all our documentation operations.

To ensure success as a document controller you should be up to date with document management processes and have a detail-oriented mindset. A top-notch document controller will have an extensive understanding of document management software and be able to handle document access intaking and archiving responsibilities.

Document Controller Responsibilities:
Handling intake, scanning, verification, and storing documents.
Filing and archiving relevant documentation.
Retrieving files for other employees and customers when needed.
Designing templates for documents, file types, and document databases.
Checking and editing documents for accuracy and compliance.
Controlling the flow of documents in and out of the department.
Reporting errors or developments regarding document storage.
Ensuring the secure destruction and disposal of sensitive documents.
Updating and maintaining document management systems and physical records.
Maintaining the security of confidential documents.
Assisting employees with accessing documents through our document management system.

Requirements: Detail-oriented and meticulous work ethic
Extremely organized and efficient
Proven skill for creating and implementing controlled document processes
Work well under pressure and have impressive stress management
Strong oral and written communication skills
Proclivity for catching errors and enacting appropriate changes
Able to prioritize and delegate tasks
Outstanding time-management
Strong interpersonal skills
Excellent analytical ability
Archival experience
Bachelors degree in business management, administration or related field
3+ years of relevant experience
Proficient in SharePoint, ProArc and/or other document management software and web-based tools
Skilled user of Adobe and Microsoft Suite
Expert data organizer