Document Controller
STOPPED
REF 1507474
14.04.2024 | Dubai | full time
- General
- Location: Dubai
- Occupancy: full time
- Description
- We are seeking a meticulous and organized Document Controller to join our team. The Document Controller will be critical in managing and maintaining the accuracy, integrity, and accessibility of our organizations documents and records.
Responsibilities:
Document Management: Organize, manage, and maintain physical and electronic documents and records.
Data Entry: Accurately input document information into databases or document management systems.
Version Control: Ensure that documents are correctly versioned and updated as necessary.
Document Retrieval: Facilitate easy and efficient retrieval of documents for authorized personnel.
Filing: Organize and file documents according to established procedures and naming conventions.
Quality Control: Review documents for accuracy, completeness, and compliance with standards.
Distribution: Distribute documents to relevant individuals or departments as needed.
Archiving: Create and maintain archives of historical records and documents.
Confidentiality: Handle sensitive documents with discretion and maintain their confidentiality.
Communication: Coordinate with different departments for document- related queries and requirements.
Process Improvement: Suggest improvements to document management processes to enhance efficiency.
Training: Assist in training staff on document control procedures and best practices.
Qualifications:
High school diploma or equivalent; additional education or certifications are a plus.
Previous experience as a Document Controller or in a related role is preferred.
Strong organizational and time management skills.
Proficiency in using document management software and Microsoft Office Suite.
Attention to detail and accuracy.
Understanding of document control principles and best practices.
Excellent communication and collaboration skills.
Ability to handle multiple tasks and prioritize effectively.
Adaptability to changing requirements and priorities.
Familiarity with relevant regulations and compliance standards is advantageous.
- Requirements
- A bachelors degree in business administration, library management, or record management.
2 years experience in document management, archive management, or records management.
Knowledge of document management systems like Sharepoint, OnlyOffice, DocuWare Cloud, Rubex.
Proficiency in document capturing systems like CAPSYS Capture and Xerox DocuShare.
An excellent grasp of Microsoft Office programs.
Top-class typing and report writing skills.
- Provisions
- Salary: to be discussed
- Employment visa provided
- Medical insurance
- Accommodation
- Publisher
- recruitment agency
- 50 - 200 employees