Administrative Assistant
REF 1694778
18.12.2024 | Dubai | full time
- General
- Location: Dubai
- Occupancy: full time
- Description
- This position provides administrative support for a Operational Executives and his/her department. In addition to editing documents, filing and scheduling, the position performs duties such as coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, coordinating all regional directors schedules, regional GM calls and regional staff updates as well as working on special projects. S/he will answers non-routine correspondence and assemble highly confidential and sensitive information.
Essential Functions and Responsibilities
-Schedules and organizes activities such as meetings, travel, conferences and department activities, prioritizing inquiries and requests, and handling conflicts as they arise, with minimal guidance, and making judgments and recommendations as necessary to ensure smooth day-to-day operations
-Manages electronic mail and keeps calendar updated to facilitate appointment and meeting schedules
-Responsible for the maintenance of the department budget to include coding invoices, preparing expense reports, investigating payment inquiries and budget variances
-Establishes, develops, maintains and updates filing system and a database of business contacts. Retrieves information from files when needed.
-Organizes, prioritizes and act as a gate keeper for large volumes of information and calls.
-Drafts written responses or replies by phone or e-mail when necessary. Responds to regularly occurring requests for information.
- Requirements
- Reporting Skills
Administrative Writing Skills
Microsoft Office Skills
Managing Processes
Organization
Analyzing Information
Professionalism
Problem Solving
- Provisions
- Salary: to be discussed
- Employment visa provided
- Publisher
- direct employer
- up to 50 employees