Secretary / Receptionist

REF 1761963

20.03.2025 | Abu Dhabi | full time

General: Location: Abu Dhabi; Occupancy: full time; To join : within 1 month

Description: We are looking for Office Secretary

Duties and Responsibilities

Answering calls, taking messages and handling correspondence

maintaining diaries and arranging appointments

typing, preparing and collating reports

filing

Organising and servicing meetings (producing agendas and taking minutes)

Managing databases

Prioritising workloads

Implementing new procedures and administrative systems

Liaising with relevant organisations and clients

Coordinating mail-shots and similar publicity tasks

Logging or processing bills or expenses

acting as a receptionist and/or meeting and greeting clients

Key skills:

Good communication, customer service and relationship-building skills

Team working skills

Organisation and time management skills

Attention to detail

Negotiation skills

Assertiveness

Flexibility

Tact, discretion and diplomacy

The ability to be proactive and use your initiative: to see what needs doing and to do it

The ability to use standard software packages (eg Microsoft Office) and to learn bespoke packages if required.

Requirements: Greet and attend to patients in person and over the phone.

Professionally assist doctors, staff, visitors, and patients.

Maintain business inventory such as checking supplies, scheduling equipment, and maintenance repairs.

Answer all phone calls in a professional and courteous manner.

Perform all duties within HIPAA regulations.

Maintain confidentiality of all doctor, staff, and patient information.

Schedule appointments between doctors and patients.

Liaise between medical departments with discretion and professionalism.

Adhere to policy and procedures during all activates.

Assist with admissions/treatment as per agreed protocols.

Ensure that stock levels are adequate and orders are made timeously.

Communicate medical results to patients under clinical supervision.

Complete accurate documentation of patient visits.

Provisions: Salary: to be discussed; Employment visa provided; Transport provided; Medical insurance