Administrative Assistant

REF 1640709

07.10.2024 | Abu Dhabi | full time

Description: Prepare, proof and edit documents, correspondence, spreadsheets and reports as directed ensuring accuracy and meeting all established deadlines.
Answers and direct phone calls, take messages, and field/answer all routine and non-routine questions.Serve as office manager to include responsibility for office supplies, secure maintenance of office equipment,establish and maintain filing system, sort and direct mail, and maintain an accurate calendar. Providing highquality customer service using professionalism, confidentiality, and good judgment is required.
Prepare, coordinate and organize meetings as required to include room reservations, notification to members,and distribution of meeting materials and minutes.
Assist in insurance and risk management assignments including monitoring, reviewing and collecting Certificates of Insurance.
Prepare travel arrangements as required. Prepare and process monthly expense reports.Monitor purchase agreements, contracts, multiple accounts, and perform other basic accounting tasks ensuring accuracy and meeting all established deadlines.
Manage the key control system which includes maintaining the key log system and key cabinet.Process room reservation requests and facilitate access control.May occasionally be required to utilize personal vehicle for University business.
Other duties may be assigned

Requirements: Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant
Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and fax machines
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
High School degree; additional qualification as an Administrative assistant or Secretary will be a plus