Admin Assistant

REF 1682701
02.12.2024 | Abu Dhabi | full time
General
Location: Abu Dhabi
Occupancy: full time
Description
We are urgently in need of Admin Assistant who is responsible for the day-to-day support to the Principal Manager and additionally to a number of managers in the organization. Support includes the scheduling of project team meetings for a multitude of projects in addition to being responsible for the maintenance of all project documentation for each of the projects. The successful candidate will support several managers in the Organization and will perform general administrative duties and will interact daily with management, staff, and external contacts.


-Generate Peer place and Excel Statistical forms.
-Compile data in Excel format as requested by program director.
-Provide Peer place, MS Word, Excel and Outlook support to staff.
-Type data into computer.
-Train aides, clerical workers, volunteers and interns.
-Prepare written documentation as required by professional staff.
-Maintain department records, reports, correspondence, and other files as requested.
-Read and route incoming mail, mail, fax and email communications. Locate and attach appropriate files to correspondence to be answered by staff as assigned by director.
-Prepare outgoing mail.
-Compose and type routine correspondence.
-Answer telephone and give information to callers or route calls to appropriate official. Place outgoing calls.
-Order supplies and arrange for maintenance and repairs of office equipment.
-Participate in staff meetings.
-Perform other tasks and duties as needed or requested.

Requirements
Ability to reconcile counts to report data./ Accounting
Knowledge of supplies, equipment, and/or services ordering and inventory control.
Database management skills.
Ability to analyze and solve problems.
Ability to prepare routine administrative paperwork and report.
Ability to receive, stock, and/or deliver goods.
Clerical, word processing, and/or office skills.
Knowledge on Computer Skill.
Manage Multiple telephone calls
Hardworking/ work oriented
Provisions
Salary: to be discussed
Publisher
direct employer
up to 50 employees